II. IMPORTANT INFORMATION ABOUT OUR GLOBAL WEBSITES
III. WHO ARE WE?
We provide recruitment processing outsourcing services, consulting, reporting, talent mapping, employment branding, analysis, fixed term contract services, executive search, perm search, and other recruitment related services.
Our company and our subsidiaries are:
Wilson Human Capital Group, Inc.
Wilson Worldwide, LLC dba WilsonCTS
Wilson Contingent Talent Solutions, Inc.
WilsonHCG Canada Inc.
WilsonHCG EMEA Limited
WilsonHCG Poland Sp.zo.o
WilsonHCG Ireland Limited
WilsonHCG Talent S.R.L.
CPH Consulting LTD
WilsonHCG Hong Kong Limited
WilsonHCG Talent Japan KK
The Profile Group (HK) Limited
Profile Search & Selection (Singapore) Pte. Ltd
The Profile Group (Shanghai) Limited
IV. PERSONAL INFORMATION YOU PROVIDE TO US OR WE COLLECT
Our site does not automatically collect any individually identifiable information from visitors. The information collected depends on the nature of how you choose to interact with us and services you use. In most cases, we may obtain personally identifiable information about you only if you elect to give us that information.
Under this policy, Personal Data is any data that identifies, or could reasonably be used to identify you and some of that Personal Data may be special category data (more sensitive data). We collect your Personal Data both directly and indirectly.
A. METHODS OF COLLECTING PERSONAL DATA
B. TYPES OF PERSONAL INFORMATION COLLECTED
You can engage with us through social media websites, such as Facebook, LinkedIn, Twitter, Pinterest, Instagram, YouTube, Human Capital Connection blog, or through features at WilsonHCG.com that integrate with social media sites. If you use these websites, we will be able to access basic information from your social media profiles. Such information may include your name, email address, gender, pictures, geographic location or posts you write.
In addition to the information you provide, or accessed through social media websites, WilsonHCG may collect information from commercially available sources that it deems credible. Such information may include your name, address, email address, demographic information and occupation.
The above information may be stored in internal systems, such as client relationship management (CRM) and talent acquisition software (TAS) applications, on secure servers that are not accessible by third parties. These systems permit WilsonHCG employees to access and process such information solely for the purposes of customer fulfillment, business administration, business reporting, statistical analysis and marketing of WilsonHCG products and services.
We do not sell or rent our mailing lists to external organizations. We will not disclose your Personal Information to third parties, except with your consent or as required by law.
V. HOW WE USE PERSONAL INFORMATION
Our collection and/or use of Personal Information may include:
To optimize our services, we may use your Personal Information for direct marketing. We take your privacy seriously and will only use your Personal Information when you are aware. If required by law, we will request your consent prior to using your Personal Information for direct marketing.
Additionally, if at any time you wish us to stop using your information for any or all of the above purposes, please CONTACT US as set out below. We will stop the use of your information for such purposes as soon as it is reasonably possible to do so.
Please be assured that we will not use your Personal Information for any purposes other than indicated.
VI. YOUR PERSONAL INFORMATION RIGHTS
You may exercise these rights by emailing us at firstname.lastname@example.org by sending us a Verifiable Consumer Request. A “Verifiable Consumer Request” (“request”) is one that WilsonHCG can reasonably verify is, in fact, you requesting an action related to your personal information. The verification of these requests is an extremely important aspect of the law. After all, the purpose of the law is to prevent unauthorized disclosures of Personal Information. To verify that you are submitting the request, we will look to match the email from which you send your request to the one we have in our data systems as belonging to you. We will handle your Verifiable Consumer Request within 45 days of receiving it. If there is going to be a delay in dealing with your request or there is a reason why we can’t comply with your request, we will let you know and explain why within 45 days of receiving your request.
A. YOU HAVE THE FOLLOWING RIGHT(S):
1. Right to Know
2. Right to Request/Access
3. Right to Opt-Out/Or Opt-In
4. Right to Request Deletion
5. Right to not be discriminated against
B. YOUR RIGHTS IN DETAIL:
1. RIGHT TO KNOW
You have the right to know the categories of Personal Information WilsonHCG collects about you. Those categories are described in this policy under both: “IV. Information You Provide To Us Or We Collect”, and “V. How We Use That Information”. WilsonHCG will not collect additional categories of information or use Personal Information collected for additional purposes without providing you notice consistent with this policy.
2. RIGHT TO REQUEST/ACCESS
You have the right to request the categories of Personal Information WilsonHCG collects about you by emailing email@example.com. (Refer to XII: Section F: HOW WE RESPOND TO DO NOT TRACK SIGNALS (the “DNT Signal”)
3. RIGHT TO OPT-OUT (OR OPT-IN)
“Do Not Sell My Personal Information” and/or “opt-out” from “selling” of your Personal Information is your right as a candidate. You also have the right to opt-out from the subsequent selling of your Personal Information by a third party that received personal information after an initial “selling”. The third party shall not sell your Personal Information unless you have received “explicit notice” and you are provided an opportunity to opt-out. You understand that the opt-out can only stop the “selling” of Personal Information, and it does not impact other uses of their information. You can also opt-out by emailing us at firstname.lastname@example.org. Additionally, you do have the right to opt back in (opt-in) at your discretion.
4. RIGHT TO REQUEST DELETION
Once requested through the website and/or email@example.com email account, we will delete your Personal Information we have collected about you, subject to certain exceptions.
5. RIGHT TO NOT BE DISCRIMINATED AGAINST
WilsonHCG will not discriminate against you for exercising any of the consumer’s rights under this policy.
VII. WHO DO WE SHARE YOUR PERSONAL INFORMATION WITH?
When you provide Personal Information to an individual at WilsonHCG (for example a recruiter) you are providing that information to our whole organization. In addition, we share your Personal Information with various third parties depending upon your relationship to our company.
You can obtain more information on any providers or suppliers we share your Personal Information with by request a copy of any agents at firstname.lastname@example.org
Where necessary, your Personal Information may be shared with various third parties including:
VIII. SECURITY OF YOUR PERSONAL INFORMATION
We have implemented technology, security policies and measures to protect the Personal Information that we have under our control from unauthorized access, improper use, alteration, unlawful or accidental destruction and accidental loss. To find out more, see below.
A. Storing Personal Information in our internal systems (such as client relationship management (CRM) and talent acquisition software (TAS) applications) on secure servers that are not accessible by third parties
B. Adhering to the Privacy Shield Principles where Personal Information is transferred from the European Union to the United States – see our Transferring Personal Information Outside the EU section
C. Providing internal policies, procedures and training about data protection to our employees
D. Restricting access and requiring that all our employees and others who have access to or are associated with processing of your personal information to sign company confidentiality agreements. Failure to meet these obligations is dealt with under our disciplinary procedure and may result in termination of employment
E. Encrypting many of our services using Secure Sockets Layer (SSL)
F. Regular reviews of the way we process information in line with our data protection policies
IX. EXTERNAL WEBSITE LINKS AND SOCIAL MEDIA
We recommend that you check the policy of each website you visit to better understand your rights and obligations, especially when you are submitting any type of content on those third-party websites. Please contact the owner or operator of such website if you have any questions/concerns.
X. COLLECTION OF NON-PERSONAL INFORMATION
We also collect information which does not identify you (non-Personal Information). This includes the type of internet browser you use or the website from which you linked to our website.
We may also aggregate information which you have submitted to us (for example, your age and the town where you live) which is anonymous - you cannot be identified from this information. We share this aggregate information with third parties (for example to provide salary averages) to help us provide an effective service on our website.
XI. THIS WEBSITE USES GOOGLE ADWORDS
Our website uses the Google AdWords remarketing service to advertise on third party websites (including Google) to previous visitors to our site. Find more information below.
Using Google AdWords means that we can advertise to previous visitors who have begun but not completed an action on our site, for example using the contact form to make an enquiry. This could be in the form of an advertisement on the Google search results page, or a site in the Google Display Network.
A. WHAT IS A COOKIE?
Cookies are small data files that your browser places on your computer or device. Cookies help your browser navigate a website and the cookies themselves cannot collect any information stored on your computer or your files.
When a server uses a web browser to read cookies, they can help a website deliver a more user-friendly service. To protect your privacy, your browser only gives a website access to the cookies it has already sent to you.
Cookies remember the type of browser you use and which additional browser software you have installed. They also remember your preferences, such as language and region, which remain as your default settings when you revisit the website. Cookies also allow you to rate pages and fill in the comment forms.
Some of the cookies we use are session cookies and only last until you close your browser, others are persistent cookies which are stored on your computer for longer.
C. HOW ARE THIRD PARTY COOKIES USED?
D. HOW DO I REJECT AND DELETE COOKIES?
Please note that most browsers automatically accept cookies so if you do not wish cookies to be used you may need to actively delete or block the cookies.
E. THIRD PARTY ADVERTISING COOKIES OPT-OUT
F. HOW WE RESPOND TO DO NOT TRACK SIGNALS (the “DNT Signal”)
Some internet browsers have incorporated “Do Not Track” features. Most of these features, when turned on, send a signal or preference (the “DNT Signal”) to the web sites you visit indicating that you do not wish to be tracked. Because there is not yet a common understanding of how to interpret DNT Signals, nor a common definition of “tracking”, we do not currently respond to DNT Signals on the WilsonHCG websites. WilsonHCG engages in so-called online behavioral advertising on third-party sites (also sometimes called “retargeting” or “tracking”), through which information collected about the pages you visit on WilsonHCG is used to display ads for WilsonHCG products or services on third-party websites. This information may uniquely identify a browser but is not personally identifiable.
XIII. PERSONAL INFORMATION RETENTION
Unless you specifically ask us not to, we will only keep your Personal Information for as long as it is:
A. Necessary for the purposes for which the Personal Information are processed
B. To enable us to comply with our legal obligations, for example for tax purposes
Please refer to our Personal Information retention policy and timelines, which are dependent on the nature of our relationship with you. You can request the policy for your region at email@example.com.
How long Personal Information is kept
We will retain Personal Data for the length of time you have consented to, i.e. 2 years from the date of the last contact with us.
We will retain Personal Information for 7 years from the date that you ceased to be a client or based upon the legal requirements of your region as specified in the retention policy, whichever is longer.
Potential Candidates who are not placed in employment using our services
We will retain Personal Information for 2 years from the date of the last consent or based upon consented duration if otherwise.
Candidates placed in employment using our services
We will retain Personal Information for 7 years from the date that you ceased to be an employee, or the legal requirements of your region as specified in the retention policy, whichever is longer.
We will retain Personal Information for 6 months from the date of the last contact or as provided in the consent form if otherwise.
We will retain Personal Information for 7 years from the date that you ceased to be a supplier or based upon the legal requirements of your region as specified in the retention policy, whichever is longer.
XIV. CHILDREN’S POLICY
We do not collect information from children under 13. If we learn we have collected Personal Information of a child under 13, or equivalent minimum age of jurisdiction outside the above circumstances, we will take the proper steps to remove this information.
If you believe, at any time, that we have collected information from a child under 13, or you are a parent or guardian needs to access, correct, or delete their child’s Personal Information, please reach out to firstname.lastname@example.org.
The following policies are Canadian jurisdictional privacy practices, which vary from our general privacy practices, and are applicable to only to consumers within Canada.
We strive to comply with PIPEDA (Personal Information Protection and Electronic Documents Act) as well as applicable provincial privacy legislation.
A. PRIVACY PRINCIPLES
WilsonHCG follows principles when collecting, using, disclosing and protecting your personal information, which include:
1. Accountability: we have an appointed PIPEDA Compliance monitor.
2. Identifying Purposes: under this policy we state the reason for collecting your Personal Information.
3. Consent: we obtain your consent before collecting, using or disclosing your information.
4. Limiting Collection: the Personal Information we collect is only used, disclosed or retained for its original purpose, unless we have your consent, or the information is required to meet legal requirements.
5. Limiting Use, Disclosure, and Retention: we limit the Personal Information we collect to what is necessary for us to conduct business and to serve you to the best of our ability.
6. Accuracy: we strive to ensure that the information we have is accurate and up to date.
7. Safeguards: we safeguard the privacy of your Personal Information through security measures.
8. Openness: we are open with you about our policies and practices related to managing your Personal Information.
9. Individual Access: upon request, we can provide you with access to your Personal Information. You can ask how your information is used, ensure your records are accurate and complete, and update information as necessary.
10. Challenging Compliance: we address your concerns. If you have concerns or questions regarding your privacy, we have steps you can follow to make sure your questions are answered to your satisfaction.
XVII. CONTACT US
Your information is ultimately controlled by Wilson Human Capital Group, Inc., a company registered in Delaware, USA with registered number 5370276 whose registered office is at: 2711 Centerville Road, Suite 400, Wilmington, Delaware 19808.